The most common and most likely answer to this crossword clue is the 5 plus 4 plus 4 letter word LEVER ARCH FILE
L
E
V
E
R
A
R
C
H
F
I
L
E
Buddy explains!
The straight part
We know that "clerical item" is the straight/definition part of the clue. The straight part is often a synonym or definition, in this case clerical item = lever arch file.The cryptic/wordplay part
In cryptic crossword there's often an wordplay/cryptic part as well.This part involves a more complex hint, such as an anagram, homophone, hidden word, etc.
Sadly, We don't have an explanation for this specific crossword clue yet.